Prompt Kit: Use AI to Organize Your Project Files Before You Ask It to Write

Before you ask AI to write the memo, build the room. This kit gives you four prompts that turn a messy folder of project files into an inspectable work surface — source inventory, duplicate log, missing-context list, working brief — so that the final draft is grounded instead of guessed at. Build the room, then write in it. The prompts chain in sequence but also work independently.

Choose your tool based on your source set:

Cursor or Claude Code → when your project lives in a local folder tree and you need file-system operations. Use Prompt 1.
Claude Projects, ChatGPT Projects, or NotebookLM → when you've uploaded documents into a bounded workspace. Use Prompt 2.
Any tool → Prompts 3 and 4 work anywhere once you have the inventory.

The recommended sequence:

Run Prompt 1 or 2 to build the project room and source inventory
Review the inventory before moving on. Spot-check what the AI marked as authoritative vs. superseded. This is the checkpoint that matters.
Run Prompt 3 to draft the final deliverable from the clean room
Run Prompt 4 whenever new files arrive or the project shifts

The single most important output is the source inventory. Do not skip to Prompt 3 without reviewing it.

Prompt 1: Project Room Builder (File-System Tools)

Job: Scans your local project folders, creates a structured project room, and builds a full source inventory — without touching your originals.

When to use: You have a messy folder (or several) on your computer and need an agent to walk the file tree, inspect contents, and organize before you draft. Best for Cursor or Claude Code where the AI has file-system access.

What you'll get: A project room folder structure on disk, a source inventory table, duplicate log, conflict log, missing-context list, per-file source summaries, and a working brief — all before any drafting happens.

What the AI will ask you: What your project is about, where the files live, what the final deliverable will be, and whether any files are sensitive or confidential.

Prompt 2: Source Inventory & Audit (Upload-Based Tools)

Job: Builds a source inventory, duplicate log, missing-context list, and working brief from documents you've already uploaded to a project workspace.

When to use: You've uploaded files into Claude Projects, ChatGPT Projects, or NotebookLM and need the AI to make sense of what's there before you ask it to write anything. This is the version for when you don't need file-system operations — just analysis of documents already in the conversation.

What you'll get: A source inventory table, duplicate and version analysis, conflict log, missing-context list, per-source summaries, and a working brief — all in the conversation thread.

What the AI will ask you: What the project is about, what the final deliverable will be, and anything you already know about which files are current or authoritative.

Prompt 3: Grounded Draft from Clean Room

Job: Writes the final deliverable using the reviewed source inventory and working brief, with every claim traced back to a source and every gap flagged.

When to use: After you've run Prompt 1 or 2, reviewed the inventory, corrected any errors, and decided the room is clean enough to draft from. This is the writing step — only run it when preparation is done.

What you'll get: A grounded draft where claims cite source IDs, inferences are labeled, unsupported statements are flagged, and the source hierarchy is respected.

What the AI will ask you: What kind of deliverable to produce, who the audience is, the tone and format, and any source-hierarchy overrides.

Prompt 4: Project Room Refresh

Job: Updates an existing project room when new files arrive, the project scope shifts, or you need to re-validate the source set before another drafting pass.

When to use: Your project is ongoing. New documents have been added, old ones may have been superseded, or enough time has passed that the inventory and working brief need a freshness check before you draft again.

What you'll get: An updated source inventory with changes highlighted, a revised duplicate and conflict analysis, a new missing-context list, and an updated working brief.

What the AI will ask you: What changed since the last inventory — new files, removed files, scope changes, or new information about source authority.